2023 09 19 City Council Packet

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I. Scope of Services  
 
1. Task 1 - Project Management , Meetings , and Coordination  
1.1 Project Management  
Gresham Smith (“Engineer”) will provide the services of a qualified Project Manager 
and support staff to manage the Project and team from notice to proceed (NTP) 
through close -out. The Project Manager will be responsible for communication 
among parties, coordination between Enginee r and Owner, coordination between 
Engineer and its survey subconsultant and monthly invoicing and reporting.   
 
1.2 Kickoff Meeting  w/Owner 
Engineer will schedule and conduct a kick -off meeting with Owner to enable 
Engineer to review with Owner the detailed master Project Schedule and establish 
lines of communication and processes for decision making, change management, 
and risk management. Engineer will prepare and distribute an agenda for the 
meeting, conduct the meeting, and document the meeting via a meeting summary 
that will be distributed to all attendees for review, comment and recordkeeping.  
 
1.3 Project Execution Plan  
Engineer will prepare a Project Execution Plan consisting of a master schedule and 
Project-specific management plans for risk, safety, and quality. Project Execution 
Plan documents will be reviewed and updated throughout the Project as necessary, 
e.g., at the commencement of successive phases.   
 
1.4 Internal Project Team Kickoff Meeting  
Engineer will schedule and conduct an internal kick -off meeting with members of 
the Project delivery team to present the Project Execution Plan, review schedules, 
deliverables, delivery procedures and communication protocols.  
 
1.5 Progress , Coordination and Deliverable Review Meetings  
Progress meetings will be held as the project progresses. These discussions will help 
the team quickly resolve issues that arise and improve and/or change the processes 
so the work is performed as efficiently and effectively as possible.   
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