2023 09 19 City Council Packet

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PUBLIC WORKS 
 
MEMORANDUM 
 
TO:  Deb Wallace, City Manager  
   
FROM:  Ben Burchfield, Public Works Director 
 
DATE:  September 6, 2023 
 
SUBJECT: ARP Stormwater Proposal for Engineering Services 
 
This memo requests the Council approve the scope of services and contract provided by Gresham 
Smith for the City’s ARP Stormwater Improvement Project. As has been discussed previously, the 
City was eligible for $2,371,902.77 of funding from TDEC. The City applied at the end of 2022 and 
was awarded the contract and funds in July 2023. As a reminder, the grant required a 15% match, 
or $355,785.42. Between the TDEC allocation and local match , we have a total funding balance 
of $2,727,688.19. 
 
Public Works and the interim City Attorney have approved the contract language provided after 
negotiation. Gresham Smith has  also provided a comprehensive task order breakdown in the 
proposal. The following is a brief overview of the activities covered in the proposal: 
 
1. Assistance with project management, regular coordination meetings, and multiple public 
input meetings to ensure we’re engaging citizens. They have allocated $74,000 to these 
tasks for the duration of the project through July 2025. 
2. Survey and data collection of MS4 assets throughout the City.  
a. Public Works has already completed a significant portion of data collection, but 
efforts have been quantitative and lack survey grade accuracy for critical 
structures. Activities include vertical and cross -sectional survey of natural and 
manmade water conveyances in the City. They have allocated $53,000 to these 
tasks and should be completed by Feb 2024. 
3. Condition Assessment & GIS Audit  
a. Gresham Smith will develop a comprehensive condition assessment system in 
coordination with the City and assist in grading all primary infrastructure based on 
this system for Capital Improvement Plan usage. They will also assist in rebuilding 
the City’s ArcGIS MS4 asset geodatabase with expanded asset data tabulation and 
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