2025 5 20 Regular Session Packet 1

Unverified text extraction. Check the original page for numbers, names, and layout.

 
 
 
 
 
 
 
Agenda Item  
XI. C.  Bid Award of RFB 25-07 to Demolish North City School 
 
Overview 
Demolishing North City School has been discussed for some time.  
• During the December 9, 2024 work session, the Council discussed disposing of North City 
School.  
• During the December 17, 2024 regular session, a majority of Council voted to demolish North 
City School.  
• During the January 13, 2025 work session, this topic was requested to be reconsidered during 
the January 21, 2025 regular meeting.  
• During the January 21, 2025 regular session, the motion to reconsider failed on a 2-2 vote. 
• During the February 10, 2025 work session, this topic was requested to be reconsidered during 
the February 18, 2025 regular session.  
• During the February 18, 2025 regular session, the motion to reconsidered failed.  
 
With the project approved, and before the demolition project could begin, city staff obtained a 
hazardous material survey of the property to include in the bid document to notify prospective 
bidders of the magnitude of hazardous materials that were in the building per EPA requirements. 
Based on that report, asbestos was found in the black mastic glue under the interior floor coverings 
throughout the building, around sink undercoating , in several fire rated doors, and on portions of 
the roof.  
 
Bid documents were prepared and distributed. On the bid deadline date of April 29, 2025, ten  
responses were received. Attached are maps of the demolition areas including the Alternate #1 
area, memorandum from the Purchasing Assistant, bid tabulation sheet, and vendor contract. 
Unfortunately, seven bidders were disqualified for a variety of reasons including missing items 
that were requested  in the bid , not having proper license s, and lack of signatures, among other 
issues. The City Attorney was consulted to confirm these disqualifications.  
 
Based on the remaining three bids, the lowest and most responsive bidder was E. Luke Green 
Company (Strawberry Plains, TN) with a base bid of $298,970 and an add-alternate of $28,000 for 
a total bid of $326,970.  
 
Following discussion during the May 12, 2025 work session, the consensus was to place this item 
on the May 20, 2025 regular session under New Business for further discussion and consideration.  
 
Action to Consider 
If approved, a motion, second, and vote are needed to award this bid to E. Luke Green Company, 
the low est and most responsive bidder , to demolish North City School for a  bid amount of 
$326,970 and 180 days to complete the project. This expense ($250,000) has been included in the 
upcoming FY 2025-26 Capital Improvement Fund budget but will be revised to $326,970 + 10% 
contingency ($33,000) to fund unforeseen items if needed.  
 
137