PACKET 7 15 2025 website 2

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PUBLIC WORKS

MEMORANDUM

TO: Randy Dowling, City Manager
Mike Keith, Finance Director

FROM: Ben Burchfield, Public Works Director
DATE: July 2, 2025
SUBJECT: Asset #4471 F150 Replacement

The Public Works Department is requesting Council approval for purchase of a replacement
work truck for the admin division. Asset #4470 is scheduled for replacement this year; however,

the truck is in good shape, only has 35,000 miles, and so we recommend keeping it beyond its
original scheduled replacement date.

Instead, we recommend replacement of asset #4471, a petrol 2018 Ford F150 Crew Cab, which
was purchased for $29,868.00 in May 2018 with cash from the Sanitation Fund. The truck has

84,000 miles and we anticipate costly engine repairs in the future. There is $45,000.00
budgeted in the fleet fund for replacement.

The Department recommends replacement via purchase of an F150 crew cab under Statewide
Contract SWC-209 for $46,511.00. This price includes delivery of equipment to the Public Works
facility. We anticipate receipt of the vehicle in August 2025.

After receipt of the equipment, inspection, and addition to the City’s insurance coverage, asset
#4471 is to be listed as surplus and sold on GovDeals.

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