2022 05 17 City Council

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ADMINISTRATIVE SERVICES 
 
MEMORANDUM 
 
TO:  C. Seth Sumner, City Manager 
FROM:  James A. Gallup, Assistant to the City Manager 
DATE:   May 03, 2022 
RE:   Rejection of Bids for RFB#1725 
 
1. The City of Athens recently held a formal solicitation for RFB #172 5 – Construction & 
Installation of Public Safety Training Facility’s Prefabricated Fire Training Tower with 
Foundation.  Two contractors submitted for this bid. 
 
2. Unfortunately, while reviewing the bids, it was discovered that there was a technical error in 
this bid’s process that would void both bid submittals in accordance with Tennessee Code 
Annotated 62 -6-119 subsection (c).  This pertains to the primary contractor furnishing 
required information about its  subcontractors to be read aloud at the official bid opening .  
The scope of this project includes electrical work for which T.C.A. 62 -6-119 (a) requires the 
subcontractor’s information be written upon the bid envelope, that would in turn satisfy the 
requirements of subsection (c).  This bid mistakenly deviated from those requirements. 
 
3. In light of this discovery, it necessitates that this office reject all bids and re-issue the formal 
solicitation for the above project  but with clear direction and guidance on  providing the 
required information as instructed by state law. 
 
4. I would be happy to discuss this memorandum at your convenience.   
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