2025 9 16 Regular Session Packet

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September 10, 2025 
 
Randall Dowling 
City Manager  
    815 N. Jackson St.  
Athens, Tennessee 37303 
Re: City of Athens Fire Station No. 3 
 Phase 2 Design Services through Bidding  
 Commission No. 257040 
 
Dear Mr. Dowling: 
 
Following the completion of Phase 1 programming for the new Fire Station No. 3, we are pleased to present 
our proposal for Phase 2 design services. This next phase will include full design and documentation to 
prepare bid-ready construction documents, followed by construction administration services after bidding. 
 
Scope of Basic Services for Design & Procurement of Phase 2 
We will provide architectural, interior, structural, civil, mechanical, electrical, plumbing, fire protection, and 
basic low voltage (IT/AV) design, along with two coordinated cost estimates. Following the construction 
documents phase, we will assist the City with bidding the project and procuring a Contractor. 
 
Compensation 
The total fee for this phase is $410,150, inclusive of reimbursable expenses as stated in our Owner Architect 
Agreement and based on 6.5% of the estimated construction cost. The distribution of the fee will be as follows: 
 Design through Bidding (80%) – $328,120 
 Construction Administration (20%) – $82,030 
We understand the City is requesting us to move forward with Design and Procurement/Bidding Services at 
this time. The Construction Administration Services will be authorized at a later date through a separate 
Notice to Proceed. 
 
Schedule 
The anticipated design schedule is: 
 Schematic Design and Design Development - Four (4) months 
 Construction Documents - Three (3) months 
 Bidding/Procurement - One (1) month 
 
We look forward to moving ahead with the City of Athens to deliver this important public safety facility. 
Please sign below to authorize Phase 2 design services as outlined. 
 
Sincerely, 
 
Wold Architects and Engineers 
 
 
Beth Meadows | CDT, AIA 
Practice Leader 
 
cc: Jared Brown, Wold 
 Accounting 
 
If this meets with your approval, please 
sign, and return as our Notice to Proceed. 
 
 
 
 
Date: ___________________________ 
 
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