2025 12 08 Work Session Packet

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Agenda Item 
IV.  G.  Bid Award of RFB 25-17 for Safety Improvements at the Intersection of Rocky 
Mount Road/W. Madison Avenue/Old Riceville Road 
 
Overview 
The FY 2025-26 approved Capital Improvement Fund budget contains $ 499,880 in state grant 
funds to design and install road and railroad crossing improvements at the intersection of Rocky 
Mount Road/W. Madison Avenue/Old Riceville Road.  
 
Bid documents were prepared and distributed. On the deadline date of November 17, 2025, two 
bids were received. Attached are the bid tabulation sheet, memo from the Public Works 
Department with additional project details, letter from the consulting engineer, CSR 
Engineering, recommending the low bidder, and an intersection graphic.  
 
Based on the submitted bids, the lowest and most responsive bidder was Stans ell Electric  
(Nashville, TN) for a bid of $383,761. In addition to the bid amount, other costs have been or 
will be incurred using the state grant funds including railroad review fees, traffic signal design, 
and traffic signal construction inspection ($46,000) for a total project cost of $429,761, well 
below the state grant amount. Even if the project’s cost exceeds the state grant amount, the state 
would fund all costs for this project.  
 
If approved, this road improvement project is anticipated to be completed during summer 2026.  
 
Action to Consider 
Consensus is needed to move this item to the December 16, 2025 regular session for 
consideration. 
 
Affected Departments 
Public Works Dept.  
 
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