2025 12 08 Work Session Packet

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Agenda Item 
IV. F.  Bid Award of RFP 25-16 for Fireworks and Drone Light Show for July 4, 2026 
 
Overview 
The city conducts an annual July 4th fireworks event at Regional Park. To celebrate the nation’s 
250th anniversary, the city wants  to enhance this year’s July 4 th event by having a combined 
traditional fireworks event and modern 600-unit drone light show event  (20 minutes in total) . 
To obtain a vendor to conduct this annual event, bid documents were prepared and distributed. 
On the bid deadline date of October 30, 2025, two responses were received. Attached are the 
memorandum from the Purchasing Assistant, bid tabulation sheet, and vendor contract.  
 
If approved, the expense will be placed in next year’s budget. In addition, the county contributes 
$3,000 and a $8,000 state grant was awarded to the city to defray the cost of this event.  
 
Following discussion during the November 10, 2025 work session, the consensus was to place 
this item on the November 18, 2025 regular session under New Business for further discussion. 
To obtain a commitment from the vendor  and get on their schedule , the city need s to make a 
decision by December 31, 2025 at the very latest.   
 
During the November 18, 2025 work session, the consensus was to place this item on the 
December 8, 2025 work session for further discussion. The city attorney has prepared a memo 
regarding the use of hotel/motel tax for this event (previously distributed by email).   
 
Action to Consider 
Consensus is needed to move this item to the December 16, 2025 regular session for 
consideration. 
 
Affected Departments 
Parks & Recreation  
 
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