2022 04 19 City Council

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Stantec Consulting Services Inc. 
1110 Market St., Suite 214A 
Chattanooga, TN 37402 
 
 
April 5, 2022 
File: 225382035 
 
Attention: Director Ben Burchfield 
City of Athens 
Department of Public Works  
815 North Jackson Street  
Athens, TN 37303 
 
Director Burchfield, 
 
Reference: City of Athens Fire Training Facility  
 
We are pleased to provide our proposal for services for the above-named project to the City of 
Athens, Tennessee. 
 
SCOPE 
Our proposal is based on our understanding of the requested services developed through a 
conversation with Kevin Helms, Project Manager and Ben Burchfield, Public Works Director held on 
February 24, 2022, and subsequent emails that include an aerial photo concept site plan for the 
planned Fire Fighter Training Complex to be located on City property at 2115 Redfern Drive.   
 
Planned program improvements to the site include site and utilities upgrades, site grading, storm 
water management, a 300’ x 400’ concrete driving course pad, site lighting and the installation of 
a pre-package fire training tower with foundation design by others. 
 
The City has requested Stantec to provide a proposal for basic design services associated with 
the driving course, fire training tower and site improvements but the complex elements are not 
necessarily locked into the same timeline. A single prime agreement will likely be awarded to the 
firm determined to be the lowest responsible bidder with respect to site grading, draina ge 
infrastructure, and utilities. 
 
Task 1 – SITE DESIGN AND PERMITTING 
 
1.1 Project Management and Meetings 
 
This task includes required project management and coordination with the project team prior to 
commencement of construction. Meetings will include the initial kick-off meeting as well as monthly 
progress meetings from project start until the start of Construction Administration, estimated at 9 
monthly meetings plus 4 miscellaneous on -site meetings not included elsewhere in this Scope of 
Services (Scope). Additional meeting requests will require an addendum to this contract.  
 
1.2 Concept Plan 
 
Stantec will perform a preliminary environmental site assessment limited to a visual inspection of 
the project site, and will gather currently available GIS Topographic information, along with file 
information and material provided by the Client to develop a concept site plan. The initial concept 
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