2022 04 19 City Council

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PUBLIC WORKS 
 
TO:  C. Seth Sumner, City Manager 
FROM:  Kevin L. Helms, Project Manager 
Cc:  Ben Burchfield, Public Works Director 
DATE:  April 6, 2022 
SUBJECT: Public Safety Training Facility 
 
Scope 
An engineering firm needs to be retained for several  activities associated with the development of the 
Public Safety Training Facility.  Due to the varying pace of different components of this project, we have 
elected to separate this project into two phases.  The first phase revolves around securing the site , the 
Fire Tower, driving pad, and any required amenities for the items named above. 
   
Process 
The City recently issued and RFQ for Engineering firms to submit for work regarding the traffic and 
pedestrian improvements around the new ACS campus and the downtown area.  That work was awarded 
to Stantec.  Last year their firm had also been assigned to us by TDOT to complete our CTPG plan regarding 
community mobility.  To date we have been pleased with the work they have done on both projects. 
 
Because this is a professional service and no grant funding is involved, we do not have to go through a 
formal solicitation process.  We have the option to negotiate an agreement with firms with which we have 
an established working relationship.  Additionally, because time is critical on this project to get the full 
scope of work done before the tower is delivered, we did not have the luxury of doing a full-scale search. 
However, we did discuss the project with two firms and met with them several times before deciding to 
recommend Stantec for this project.  It should be noted that a second agreement will be needed later for 
portions of Phase II of the project. 
 
Action Item 
We have negotiated an agreement  with Stantec that meets our needs for this phase of the project,  and 
we believe the fee quoted is fair for the proposed scope of work.  At the time this memo was prepared  
the City Attorney is still reviewing the agreement, but this will not change anything regarding the scope 
of work or fee  as outlined within the agreement . We are requesting Council approve of this agreement 
based upon the final language approved by the City Attorney.  
 
If any additional information is needed, do not hesitate to contact me. 
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