2026 10 20 Council Meeting Packet

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PUBLIC WORKS 
 
MEMORANDUM 
 
TO:  Bridget Roberts, Interim City Manager 
  Angela Robbins, Purchasing Agent  
   
FROM:  Ben Burchfield, Public Works Director 
 
DATE:  October 7, 2026 
 
SUBJECT: Guardrail Repairs via SWC CN262036 
 
Background 
 
Public Works has attempted to solicit pricing for guardrail repairs throughout Athens for the past 
few years with no success. The niche type of construction, high liability associated with guardrail 
work generally, coupled with a comparatively small scope of work  vs. TDOT scale projects,  has 
made generating interest problematic.  
 
The Department recently learned  that Reynolds  Fence & Guardrail  has acquired an on -call 
statewide contract for repairs from TDOT  in May 2026. An excerpt of that contract is attached 
for reference. After confirming contract details with TDOT Region 2 staff, APW staff coordinated 
inspecting our areas in need with a Reynolds representative in August. Reynolds has provided a 
quote for $49,235.19 for repair and replacement of the areas inspected. An itemized breakdown 
of the scope is attached. 
 
We are seeking Council approval for the quote for two reasons; 1: the fact that this expenditure 
exceeds $25,000.00 despite not requiring additional competitive solicitation (as this element has 
already been completed by TDOT)  and 2: this expenditure overruns FY26 -27 allocation of 
$10,000.00 for guardrail repairs under 01 -0904-5436. I would again remind Council that these 
funds have gone unused for the past few fiscal years, and that several of these segments are no 
longer functioning properly due to damage from vehicular impacts. Our intent is to get these 
repaired as soon as practicable so they can again provide protection in the event of a collision. 
 
 
 
 
9
Work Session 
October 12, 2026