2025 7 1 Procurement Policies and Procedures signed

Unverified text extraction. Check the original page for numbers, names, and layout.

3.0 Procurement Methods when Competitive Bidding and Public 
Advertising are Required 
 
3.04 Request for Proposals (RFP) for Construction Management Services (continued) 
 
Furthermore, in accordance with TCA 62-6-129, the selected construction management firm shall provide 
at the time of  proposal submittal a bid bond equal to 10% of the value of the services proposed and the 
value of the work to be managed or may at the time of contracting provide payment and performance bonds 
in amounts equal to the combined monetary value of the services of the construction manager and the value 
of the work to be so managed.  
 
3.05  Required Insurances and Documents for Competitive Solicitations 
 
All bid or proposal specifications  and documents  for competitive solicitations shall require bidder s or 
proposers to submit proof of the following insurances and documents that continue through the term of the 
contract: 
 
At the Time of Bid Submittal (applies to all bidders) 
• Unaltered, signed and fully executed bid form. 
• Acknowledgement of all addendums, if any. 
• Bid bond, if required, and in the amount as specified in the bid document. 
• No Contact/No Advocacy Affidavit. 
• Non-Collusion Affidavit.   
 
At the Time of Bid Award (applies only to the awarded bidder) 
• Workers’ Compensation Insurance at statutory limits.  
• Commercial General Liability Insurance not less than $1,000,000 per occurrence and at least 
$3,000,000 in the aggregate naming the city as an additional insured.  
• Automobile Liability Insurance not less than $1,000,000 per accident 
• Employers’ Liability Insurance with policy limits of not less than $1,000,000 per accident. 
• Pollution Liability Insurance if the contracted work involves the transportation, dissemination, use, or 
release of pollutants, with policy limits not less than $1,000,000 per claim.  
• Any other insurance or document as required in the bid document.  
• Drug Free Workplace certificate as required by TCA 50-9-113. 
• E-Verify documentation as required by TCA 50-1-103. 
• Certification that the bidder/proposer has not engaged in boycott of Israel  as required by TCA 12-4-
119. 
• Certification that the bidder/proposer has not engaged in investments with Iran as required by TCA 12-
12-101 to 113. 
• Certification that the bidder/proposer is in compliance with Title VI of the Civil Rights Act of 1964, as 
amended, and all regulations promulgated thereunder.  
• Valid business licenses from the City of Athens and McMinn County for projects over $100,000 as 
required by the Tennessee Department of Revenue. 
• W-9 
 
3.06 Competitive Bidding Addenda 
 
As required by TCA 12-4-113, when conducting a competitive bid or proposal process, addenda shall not 
be issued within 48 hours of the established bid opening excluding weekends and holidays. If addenda are 
needed within the 48-hour period, the bid or proposal deadline shall be extended by the Purchasing Assistant 
to allow bidders to be aware of the changes and submit their bids accordingly.  
 
6