2022 06 21 City Council

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ADMINISTRATIVE SERVICES 
 
MEMORANDUM 
 
TO:  C. Seth Sumner, City Manager 
FROM:  James A. Gallup, Assistant to the City Manager 
DATE:   June 06, 2022 
RE:   Recommendation for Award for RFB#1725 
 
1. The City of Athens held a formal solicitation of sealed bids for RFB #1725 – Construction & 
Installation of the Public Safety Training Facility ’s Prefabricated Fire Training Tower with 
Foundation. Two vendors submitted for this project and their responses recorded on the 
attached bid tabulation.   
 
2. This solicitation previously needed additional review to ensure compliance with T.C.A. 62-6-
119 in regards to listing subcont ractors bidding on the e lectrical portion of the project. The 
previous recommendation was  to reject all bids to mitigate the potential of violating the 
statute. However, information was brought to light that there was a n exception that would 
allow us to move forward with the bids as submitted. The exception being that the electrical 
subcontractor would only be listed if their specific portion of the work was over $25,000 and 
that is not the case for this project. Therefore, staff has determined that the integrity of the 
bid process for this solicitation remains intact and we are comfortable moving forward with 
a recommendation for award.  
 
3. The purchasing division on behalf of the Athen s Fire Department and the project manager 
would like to recommend award to Wilson Construction for their base bid of $310,600 with 
an estimated 120 days to complete project after receipt of the prefabricated structure. Ship 
date for the structure is scheduled for August 9th, 2022 with expected delivery the following 
day on August 10th, 2022.  
 
4. I would be happy to discuss this memorandum at your convenience.   
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