2023 08 15 City Council Packet

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PUBLIC WORKS 
 
MEMORANDUM 
 
TO:  Deb Wallace, City Manager  
   
FROM:  Ben Burchfield, Public Works Director 
 
DATE:  August 2, 2023 
 
SUBJECT: Stantec CTI Contract Amendment 
 
Public Works is requesting Council approval to amend the contract for professional services with 
Stantec. During the course of constructi on on the CTI project , Stantec has provided additional 
redesign and construction administration services in order to amend project scope and assist in 
field verification of billable quantities.  
 
The construction task order for the project is set at $10,000.00. This number was kept low in the 
hopes that minimal construction administration and redesign would happen, but that has not 
been the case.  Stantec has accrued an additional $22,566.25 in task s through July  26,2023 as 
shown in the attached tasks budget summary  beyond the approved con tract amount . These 
activity costs are tied to redesign of intersection signal improvements, stormwater catch -basin 
redesign based on field conflicts, and submittal/pay app review. 
 
We are requesting Council approval to amend task number 500.1 to cover the outlined activities. 
As an alternative, Council could opt to cost-shift available budget in the HDTA activities listed to 
balance the costs, but staff recommends avoid doing so as we have applied for Multimodal Access 
Grant (MMAG) funding for design and construction of  HDTA project phase 1, which  includes 
pedestrian improvements at 5 -point intersection  a nd adjoining streets. Assuming the City is 
awarded, it is our intent to, at that time, amend and increase the HDTA contract tasks to complete 
construction documents and provide construction administration for the HDTA project. 
 
If you have any questions, please let me know. 
 
 
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